Data is a highly valuable resource and just like other resources, such as time, money, and people, the success of your organization depends on how you organize, manage, and apply that resource.
Data entry services are an integral part of every company, big and small. It’s a fundamental element of several important activities of a business, from customer service to marketing strategies to decision making. As a result, data should be handled with care, because how you record, interpret, and present data can strongly influence the choices you make, and therefore your success. Conversely, imprecise data handling can compromise the value of your company’s database, leading to mistakes in decision making, security issues, missed opportunities, and a lot of wasted time and money.
Read on as we explain some of the different types of data entry and the reasons why your company should outsource data entry to help your business thrive.
Pure Moderation — a global BPO vendor specializing in data entry and data management, our priority is to provide affordable solutions that are custom-tailored to the individual needs of our partners. Every business is unique and has specialized needs. We offer bespoke services to suit any industry and size of organizations and offer the ability to quickly scale up or down as needed to suit changes in business needs and goals.
1. What is data entry?
Data entry, simply defined, is entering data from various sources into a company’s computer system for processing and management. The integrity of any company is based on the data they produce. Therefore this work is commonly outsourced and done by expert data entry agents who have superior knowledge and experience in this area. Most companies that outsource data entry work are from the medical, financial, retail, legal, and media sectors. Any information input by the data entry team will then be used by decision-makers for reference or reports.
Entering data from various sources into a company’s computer system
2. What are the different types of data entry?
Data entry tasks can become even more challenging when your business operates globally. Multiple time zones and languages can add to the complexity. Pure Moderation’s customization and cost-effective online data entry services are the solution. Here are just some of the online data entry services on offer:
2.1 Online data capture
Image data entry involves the high-speed scanning of images and then capturing data from those scanned images. Data mining, image retrieval, and image storage are also a part of the process. Images can be in any format (including JPEG, GIF, PDF, and TIFF).
Captured data can be manually keyed into any desired format such as databases and spreadsheets. A professional and credible data entry service provider should easily be able to handle high-volume projects involving thousands of pages and images daily. Pure Moderations’ data entry service can also perform critical data validation and data cleansing tasks when needed.
2.2 Online data capture
Data entry agents capture data online and then enter data into the database in a predetermined format.
2.3 Online order entry
Data entry service providers accurately record and enter data for transactions including subscriptions, orders, purchases, bookings, and reservations.
2.4 Online data entry involving customer support
Online data entry services prepare and enter data gleaned from customer feedback, surveys, product registration cards, mailing lists, labels, and shipping documents.
2.5 Online data entry of receipts and invoices
Our data entry service helps to streamline the invoicing & accounting process by entering invoice and receipt data online.
2.6 Multilingual online data entry services
Pure Moderation’s multilingual data entry agents can help you expedite the preparation of documents involving multiple countries and languages.
2.7 Online data entry using multiple input sources
Any reliable data entry outsourcing company should be able to confidently handle data from a variety of available sources that includes handwritten documents, hard copies, soft copies, digital files, video, and scanned images.
Different types of data entry services
3. How outsourcing data entry projects can improve your business?
3.1 Save time with data entry agents:
Data entry agents are skilled professionals, armed with the best knowledge and techniques when it comes to data input, capable of doing large volumes of work in a short amount of time without compromising on quality. Outsourcing data entry projects will help you reduce time and effort and give you a data set that has been organized and categorized for easy digestion within an agreed-upon time frame. Working with Pure Moderation also carries the additional benefit of time-zone advantage. With the help of after-hours data entry support, companies with global partners can accelerate their business and operational cycles and deliver quick results to clients. Data from clients in North America and Europe will be ready by the time they are open for business the following day without any time loss.
Data entry outsourcing saves time for your business
3.2 Outsourcing data entry help business maintain focus:
All businesses have core and non-core processes. Core processes are defined as those activities that your customers are willing to pay for because they add value to your product or service. Successful companies utilize their best and brightest resources to ensure that their core processes are the best that they can be. By outsourcing, businesses can concentrate on those core activities that keep the business growing while the time-consuming non-core activities, or “supporting processes”, are handled by a service provider. Outsourcing data entry tasks to an experienced data entry outsourcing company allows you the time to manage your business, receive high-quality data entry services, and not overwork your employees.
This is especially important to entrepreneurs and startups. One of the biggest obstacles to growing a business is being unable to focus on running it and capitalizing on what makes the business special. This is usually due to the never-ending list of tasks and the limited amount of time available to complete them. By outsourcing your data entry and other non-core tasks, you can avoid the risk of burnout, get back your precious time and energy, and spend it on your business’ core competencies, contributing to faster growth.
3.3 Reduce costs by outsourcing data entry services
Implementing non-core processes, like data entry, in-house can add tremendous operational costs in terms of the hiring process, renting or buying more office space, recruiting managers, deploying new technology, payment of bonuses, and many more hidden expenses. Outsourcing data entry services relieves you from all these issues and allows you to focus on your core competency. This can result in higher operational profits and improved business efficiencies. Outsourcing to a well-trained, international workforce can deliver first-class results at a fraction of the cost.
Data entry outsourcing reduces cost for your business
3.4 Mitigate risk by working with a professional data entry service:
As businesses become more global, companies are finding themselves subject to an ever-increasing number of data-management regulations and the threat of legal issues if they fail to meet the many, disparate standards of compliance. The risk of errors in data processing is reduced when the task is handled by an experienced data entry service provider. Additionally, as technology and regulations continue to change and adapt to each other, it may not be feasible for companies to continue to invest in the resources and infrastructure that are necessary to avoid becoming obsolete. Outsourcing smartly helps companies mitigate the risk of obsolescence. A professional data entry service partner will continue to invest in the latest relevant technologies. Provide peace of mind by outsourcing your data entry services to a reliable vendor that can collate, authenticate, categorize your data accurately, and provide up-to-date security practices.
3.5 Data entry company can improve data analytics process:
To remain competitive, your business needs to make smart strategic decisions. A superior quality database is one of the biggest assets for a growing business as it can use this data to plan developmental strategies and beat the competition effectively. Outsourcing to a dependable data entry services company will ensure your data is recorded in a structured manner so that it becomes more logical, indexed, and helpful. This way, it is a lot easier for you to retrieve any document as it will be filed and indexed in a proper manner making it readily available for you when you need to make crucial decisions.
Data entry services of Pure Moderation improves the process of data analytics
Furthermore, deploying Pure Moderation’s team to help you with your data entry will produce insights that can be used for different purposes. For the best understanding of your business and customers, we collect data from multiple sources to form a thorough and meaningful database. Accurate and precise data management is now mission-critical for any thriving business. Its core purpose is to support customer service, market analysis, marketing strategies, and company decision-making.
4. Pure Moderation: an experienced and highly-reputable data entry and data management outsourcing company
As a global BPO vendor specializing in a range of services, including data management, our priority is to provide affordable solutions that are custom-tailored to the individual needs of our partners. Every business is unique and has specialized needs. We offer bespoke services to suit any industry and size of organization and offer the ability to quickly scale up or down as needed to suit changes in business needs and goals.
With a large pool of highly-competent data entry agents with a perfect blend of skill, expertise, and experience, our clients can get an edge over the competition with our flexible and reliable data handling services.
Working with us allows your business to operate efficiently, cost-effectively, and with insight into the ever-increasing amount of data your business produces.
Streamlining your operations is crucial when trying to achieve future growth and vital functions such as data management must, therefore, be handed over to the professionals.
To learn more about outsourcing your data entry projects and the value that it can bring your business, chat with us on our website, or contact Pure Moderation for a free consultation and trial.
Pure Moderation supports your Business Growth
Email: hello@ puremoderation.com
Phone Number: +84 439 728 621